Status: Exempt

Department: Fiscal Operations 

Reports to: Controller 

Purpose: The Senior Accountant is responsible for general accounting, auditing, and reporting functions in addition to other accounting duties as identified adhering to the Statement of Purpose of the Division of Business and Finance.


• Analyze monthly operations and coordinate the monthly closing process.  This includes operating and restricted funds analysis, journal entries and related documentation using fund accounting principals, GAAP and NACUBO guidelines
• Analyze and journal activity relating to the University’s operating cash account
• Reconcile the daily invoicing and payments using weekly batch reports and MyCAA website
• Track and transfer funds between MedCerts and the University
• Manage the accounting of the University’s investment portfolio.  This involves coordination with our third party custodians and managers, accounting for transactions, reconciliation of accounts, related journal entries, tracking cost basis, allocation of income and gains to the pooled accounts, quarterly reporting to the Controller and CFO and critical analysis of transactions for reasonableness
• Provide ad hoc reporting to the Controller and CFO regarding investments and operations as requested
• Assist the Controller in preparation of investment reports for the Investment Committee of the Board of Trustees as needed
• Provide grant accounting support to the Controller and other University departments
• Assist the Controller with Federal cash accounting
• Prepare monthly internal reporting and budget updates. Assist with related analysis
• Assist the Controller with quarterly and annual reporting requirements
• Prepare audit work papers and assist the auditors as needed
• Prepare annual year-end financial Supplemental Book
• Respond to departmental inquiries regarding cost center budgets
• Upload files to bank for A/P and direct deposit student refunds
• Maintain facility usage reports 
• Coordinate the processing of EFTs, including reconciling the EFT account and working with Student Administrative Services to resolve issues
• Serve as backup to other fiscal operations staff members as needed
• Function as the department head in the absence of the Controller
• Other duties as assigned by the Controller, Chief Financial Officer, or President
• Maintain a detailed procedure guide for the duties of this position
• Committee assignments as appropriate
• Contributes to team effort by welcoming new and different work requirements; exploring new opportunities to enhance the services of the division; helping others accomplish related job results as and where needed

Primary Contacts: Controller, Fiscal Operations staff, Chief Financial Officer, University staff responsible for department expenses

Supervision Exercised: Minimal, in the absence of the Controller

Supervision Received: Works toward a previously defined objective with little supervision and uses a wide range of procedures; plans and arranges own work referring unusual cases to the Controller, and, on occasion, the CFO


Education: Bachelors Degree in Accounting

Experience: Related accounting experience, preferably University or not-for-profit experience

Specialized Training: Proficient in use of: Microsoft Office, advanced understanding of Excel

Skills, Attributes
Customer Service:

-Exhibit a “University Departments first” orientation in providing exceptional service in all responsibilities and interactions demonstrating versatility in handling people and situations
-Adapt willingly and quickly to changing priorities, responsibilities, and University Department’s needs and expectations; anticipate and identify customers’ needs


-Communicate, cooperate and collaborate with others to achieve common office, division, or University goals
-Willingly assist in various responsibilities as appropriate within the Business & Finance Division as required during high service demand times


-Develop and nurture an effective, productive and respectful rapport and working relationship with students, faculty, and co workers, maintaining appropriate level of professionalism
-Demonstrate highest regard for confidentiality of information
-Communicate information clearly and concisely and listen well to others


-Maintain a high level of accuracy, consistently reviewing work to detect errors, oversights or omissions
-Ensure accuracy of information that is provided to others


-Take immediate and independent action when necessary assuming initiative for creative problem solving
-Accomplish tasks with follow through to completion
-Adapt willingly and quickly to changing priorities, responsibilities, and functions within department and/or position
-Must possess aptitude for technological development and its implications and uses for office functions

Work Environment, Physical Demands: Standing or sitting in one position for long periods; computer data input; multiple concurrent tasks with constant service interruptions; high level customer contact; strict confidentiality; detailed work


To apply, please send cover letter, resume, and contact information with three professional references via e-mail to:

Please include “Attn: Senior Accountant” in your subject line.  A review of resumes will begin immediately and continue until the position is filled.

Please click here to review the University's Non-Discrimination Policy.

Mount St. Joseph University is an Equal Opportunity Employer


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